June 10, 2017
To: County Council and County Commissioners
From: Sheriff Nielsen
Subject: Six Month Planning and Fiscal update of BCSO Five Year Strategic Plan
I wanted to spend just a few minutes updating each of you about our first six months implementation of the BCSO Five Year Strategic plan…..as well as give you a fiscal update for this plan. In the first six months we have accomplished many strategic goals as you can see below. Out of the 10 main milestones in the Strategic plan section 5.5, we are ahead of schedule by 38 days. I am also extremely proud that we have accomplished our goals and not once have ran into the red financially. We continue to operate in the black on a month to month basis.
I would like to point out that the updated information in red below only shows that we have accomplished the majority of our goals ahead of schedule. It clearly does not show all of the work that goes into this effort from a very dedicated staff of all employees that we have in each division of the Sheriff’s Office. Along with accomplishing these goals we have had to purchase uniforms, radios, vehicles, equipment, build vehicles, install new wireless technology, train, update software, etc. The list goes on…… This has been a monumental task for the first six months.
Section 7.7 (Long Term Planning) - In December we will deposit into the new funds created by the Auditors office both the monies for the Public Safety Emergency Fund and the Future Building Fund. With all of the work that it has taken to get our Animal Control Ordinance in place, we may or may not be able to add the part time Animal Control Officer this year but will continue to build our case with facts to support this as a full time positon in 2018.
You will have two attachments to this email. Attachment one will be the actual 2017 Budget broken down by fund. The second document will be the weekly balance sheet from our QuickBooks software that we maintain here at the BCSO. These will match up with the county fiscal software up to the Claims cycle of 7/3.
I want to thank each one of our staff members at the BCSO. Without each and every one of them….we could have never accomplished what we have in the first six months of this year. I am honored to work beside each one of them. We have a great working TEAM!
If you have any questions, please do not hesitate to contact me at any time.
The accompanying BCSO financial table lists important program milestones, with dates and what division manager will be accountable. Estimated budgets are also the responsibility of the division manage. The milestone schedule indicates our emphasis on planning for implementation.
What the table doesn't show is the commitment behind it. Our business plan includes complete provisions for plan-vs.-actual analysis, and we will be holding follow-up meetings every month to discuss the variance and any corrections or adjustments needed.
1. Hire 8 more merit deputies in 2017. (One left to hire – Six headed to the academy June 26th)
2. Hire 10 more corrections officers (jailers) in 2017. (All ten hired and completed basic two week training class)
3. Hire 1 communications administrator in the 911 dispatch center in 2017. (Filled internally and will assume these job responsibilities in October)
4. Hire 3 more courthouse deputies in 2017. (Completed and implemented)
5. Hire 1 more crime scene investigator in 2017. (Filled internally and will assume these responsibilities in October)
6. Hire 1 crime analyst in 2017. (Filled internally and will assume these responsibilities in October)
7. Increase drug abuse and mental health treatment options within the jail. (Started 24 hours of Institutional Mental Health 4/1 – 24 hours of Community Mental Health starts 7/1)
8. Include in-car cameras and body cameras in the Information Technology budget. (Vendor chosen out of four qualified vendors. Implementation of Body and In-Car Cameras 8/1)
9. Provide the equipment needed for enhanced Courthouse security. (All implemented except X-Ray. X-Ray machine will be installed by 7/1)
10. 2017 Budget Planning and Business Model PROJECT NEEDS for 2017
· Remodel basement area for the Criminal Investigations Division, Analyst and Crime Scene Investigator (Selecting Vendor)
o See attachment on drawing of layout
o Estimated Cost - $50,000.00
· K-9 Expansion of Two (Additional K-9 and Handlers will be chosen by 9/1)
o Purchase new K-9
o Goal of 1 per shift
o Approximate Cost - $40,000.00
· Fenced in area for evidence behind the barn (Completed by 8/1)
o Approximate cost - $15,000
o Allow vehicles from fatal crashes or evidence to be secured in this area
o Camera was installed last year
· Criminal Interdiction Team (Working on SOG’s and with other department heads – Goal to have implemented by 12/31)
o Equipment - $10,000
o Training included for Desert Snow
· Remodel back server room from the old server room (Completed – Need to move last switches to new IT room)
o Estimated $3000.00
o IT will be moving all of our servers to a dedicated server room
· Misc. IT Related Items –
o Estimated $15,000.00
7.7 Long-term Planning
- A new juvenile detention facility has been talked about for a very long time. We need to actively pursue “saving” for this project.
- We have completed a feasibility study of our current jail facility to build both the juvenile section as well as an adult section. This was completed by DLZ in May of 2015 and that report is attached.
- We should also create a fund for “public safety emergencies”. This would allow public safety (Sheriff’s Office, Health Department, Probation, Prosecutor, EMA, Etc.) to utilize those funds at the Commissioners and County Councils direction in case of the following:
- Natural disaster
- Hazmat incidents
- Public Health emergency (HIV Outbreak)
- Major failure on a piece of equipment that is public safety related
- Another issue facing our county is the lack of an animal control officer. Two concerns that need to be cleared up for the possibility of hiring an animal control officer. Keep in mind that this would have to be a joint partnership with the Humane Society of Boone County.
- Can this be funded under LIT?
- Has the Humane Society of Boone County located a building to house these animals?
As we look at the financial stability of our county over the next several years I believe that this long term plan would allow us to plan for any future issues that may face public safety.
My recommendations would be to fund these as follows:
These lines would all fall under the Public Safety LIT Fund
· Jail and Juvenile Detention Building Line: $250,000.00 per year (Will be funded in December from LIT funds)
· Public Safety Emergency Fund: $100,000.00 per year (Will be funded in December from LIT funds)
· Begin funding an animal control officer part time in 2017. This will give us some data to review before committing to a full time position. $30,000.00 in 2017 (Currently working on the legalities and an Animal Control Ordinance with Bob Clutter – We anticipate this being a full time position beginning in 2018)